Safe Board Meetings – Organizing Effective Online Board Meetings

As schools are preparing to resume in-person meetings, it’s important for districts to develop safety strategies that will ensure the safety of participants as well as the effectiveness of the meeting. You don’t want an angry parent to disrupt the meeting by shouting at administrators or other members of the community. This article explains how you can create safety protocols that will safeguard school staff, board members, and students alike.

The process of organizing a board of directors meeting can be a lengthy process. You need to collect and collate the input of all board members. Choose the date and time that is suitable for everyone, reserve an area, and develop an agenda that is designed to maximize efficiency and productivity. Thanks to the digital tools, holding secure and efficient online board meetings has never been easier.

Boardable’s online room makes it easy to share documents, presentations and records at the touch of a button. Participants can view and comment on the documents even if they don’t have internet access. Changes will automatically sync when participants return to the boardroom.

Keep your meetings focused by clearly defining the end purpose of every item on your agenda. This will help keep your board members on task and beware of the temptation to bring up random topics that could eat up your meeting time. For instance, instead focusing discussions on field trip approval or textbook purchases, move these topics to the “parking lot” section of the agenda to ensure they’re removed prior to moving on to more pressing discussion topics.