Preparing For Your Board Meeting

The management of a Board of Directors can be a lengthy and complex job that requires a lot. A lot of manual processes were necessary, such as sending materials for the board, recording the attendees as well as writing minutes and scheduling teleconferencing, are now digitized. This makes it easier to plan meetings.

The first step to prepare for your board meeting is to think about the most important topics to be discussed and develop an agenda. The agenda should be sent to all attendees, and should include the financials of your company and any other presentation material that needs to be reviewed prior to the meeting. This allows your board members to be better prepared for the meeting and prevents the need to spend the majority of your board meeting arguing about details that could have been covered beforehand.

The pre-meeting pack should include any reports that committee chairpersons or other members have prepared ahead of the meeting date for the board. Also, you should make any changes, additions, or corrections to the previous board minutes that you have approved and distribute them to review and distribution. Finally, you should make a draft of the current meeting’s minutes while they are still fresh in your mind.

The day prior to the board meeting, take down any notices for public meetings and check with the meeting space to ensure that it’s available and accessible. It should also have any AV equipment you need. Make sure to invite all directors to the meeting, and also provide them with an opportunity to attend whether in person or remotely.