Conducting Board Meetings With a Board Portal

Conducting board meetings is a responsibility that requires attention to detail along with careful pacing and an understanding of the way in which board members’ time is spent. Tools for managing board meetings like a portal, can help in this endeavor by making it easier to prepare meeting materials and agendas before the meeting date. This will increase the number of participants and allow board members to review decisions and directives in advance.

The first step is to communicate clearly the process of making decisions to the board. It is important to clearly define whether your board will come to agreement, or use voting, or another method of making decisions, ensures that everyone is aware of what is expected of them during the meeting. This helps to avoid confusion when, for instance a director brings up an issue that was already discussed at a prior meeting.

After settlement of old business, the board will move on to new items on the agenda. It is essential to respect the other board members’ right to speak as with any discussion subject. One director is allowed to speak at each time, and they must wait until they are ready to be called upon by the chair. The chair of the board also has to lead the discussion by facilitating conversations and making sure that everyone on the board is involved.

The board is then able to vote on any business item that is new and then records the results in the official minutes of the meeting. If a member is unhappy with the result of a vote, they can request that it be reconsidered. They may also request that the issue be transferred to a committee for further investigation.